Resource Hub for Sport and Recreation Clubs

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• Eastern Volunteers
• Clearing House for Sport - Volunteer management, what is volunteering, influencing and engaging volunteers and more.
• Club Help - Recruiting and retaining volunteers, keeping your volunteers safe, volunteer policy and acknowledging volunteers.
• Sports Community - What is volunteering?
• Good Sports Volunteer toolkit
• Sport Australia - Volunteering
• City of Whitehorse Volunteer Recruitment and Retention Guide
• Victoria State Government - Volunteer.VIC
• Volunteering Australia
• Volunteering Victoria

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The following websites provide information, tips and resources on sponsorship.

• Sports Community - What is sponsorship?
• Club Help - Planning for sponsorship, what you can offer sponsors, selling your proposal & keeping your sponsors.
• How to find a sponsor for your team or sport event

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Most community local sporting clubs are established as incorporated associations. In Victoria, incorporated associations are governed under the Associated Incorporations Reform Act 2012.

Consumer Affairs Victoria (CAV) oversees the Associated Incorporations Reform Act 2012 and provides a highly informative website for clubs who have registered or considering registering as an incorporated association.

The Associated Incorporations Reform Act 2012 provides registered clubs and associations with guidance and direction on the following topics:

• Forming an incorporated association
• Information to be included in incorporated association rules
• Amalgamating two or more existing incorporated associations
• Memberships
• Responsibilities for running meetings
• Appointment and responsibilities of office holders
• Financial reporting requirements
• Processes for winding up incorporated associations

Your club should contact Consumer Affairs Victoria or seek advice specific to the needs of your club when considering its obligations under the Associations Incorporation Reform Act 2012.

For more information visit the following websites

• Sports Community website
• Consumer Affairs Victoria

Information on a sport clubs legal responsibilities

• Club Help website

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Food Safety

• Information on food safety (Sports Community)
• Information on food safety and allergies
• Food safety and handling

You can find more information on operating a food business in Manningham on councils website.

• Council's website

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Sport Australia - Training for coaches

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Information and resources to help your club prepare a COVIDSafe plan.

• Coronovirus Victoria website
  • Creating a COVIDSafe Plan
  • Free COVIDSafe Plan review service
  • COVIDSafe Plan
  • Free infection control training
  • COVIDSafe Plan in languages other than English
  • COVIDSafe Plan Template for Small Business
  • Frequently asked questions

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Having an emergency and evacuation plan are one of the most important plans your club can have. Once you've created your plan, they must be communicated and clearly displayed so that in the case of an emergency, the procedures are clear and easy to follow. Don't wait until a serious incident occurs to establish your plan. Do it at the beginning, do it now.

Club Help provides some great advice and resources on creating an emergency and evacuation plan for your club.

• Club Help - Emergency Plans

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Council’s Recreation Capital Works Funding Program provides funding towards sporting facility infrastructure developments. The Program aims to increase participation opportunities in organised sport and active recreation, whilst also providing a transparent and equitable process towards the development of Council’s sporting facilities.

What type of projects can I apply for?

The program aims to provide funding for a range of projects, including but not limited to:

• Pavilion upgrades
• Sports field floodlighting
• Tennis court upgrades
• Synthetic surfaces
• Cricket nets
• Coaches boxes
• Bin cages
• Storage buildings
• Sports field fencing
• Spectator shelters.

To apply for non-sport related infrastructure such as traffic bollards and car parks, please use the contact us online form.

How to apply

1. Visit https://www.manningham.vic.gov.au/recreation-capital-works-program-application(External link)

2. Read Council’s Outdoor Sports Infrastructure Policy

3. Contact Council to discuss your project

4. Gather the required information

5. Submit your application via the online application form

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Good Sports

Good Sports is a free Australia-wide program building stronger community sporting clubs. The program provides sport and recreation clubs with tools and resources to build a safe, welcoming, family friendly club environment. Good Sports has been proven to reduce harm and positively influence health behaviours, as well as strengthen club membership and boost participation. The Good Sports program is implemented voluntarily through community sporting clubs, helping clubs to promote healthier, safer and more family-friendly environments. Designed for busy sports clubs, Good Sports takes the guess work out of complying with legal requirements and gives you the upper hand when it comes to attracting funding, new members and volunteers. It has been helping build strong community sporting clubs across Australia for over 20 years.

Other helpful resources

• Safer drinking at sports clubs
• Top tips for responsible clubs
• Play by the Rules Alcohol Management template
• VICSPORT - responsible use of alcohol
• Liquor License information - Sports Community
• Victorian Commission for Gambling and Liquor Regulation
  • Liquor fact sheets and information on liquor licensing

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The resources listed below will help your club better understand what social media is, how to keep your members safe online and why your club should have a social media policy.

viaSport British Columbia have information on the Who, What, Why and How of creating a social media policy. Additionally, information is provided on what the different types of social media are and how to use these platforms successfully.

• Creating a social media policy for your sport club
• Social media tool kit

Play by the Rules has provided a FREE downloaded Social Media Policy template. There is also an accompanying document and video guide to this template giving you some context and background to social media policy.

• Play by the Rules - Social Media Policy

Sport Australia have created social media principles and best practice guidelines. Strategies which can be tailored to each organisation.

• Sport Australia - Social media principles and best practice guidelines

If you have more questions about creating a social media policy, we would recommend you get in touch with your state sport organisation.